Personnel

Definition

<Personnel> defines the point of contact for more information about the data set or the metadata.

  • The contact personnel are defined by the <Role>, which include:
    • Investigator: The person who headed the investigation or experiment that resulted in the acquisition of the data described (i.e., Principal Investigator, Experiment Team Leader)
    • Technical Contact: The person who is knowledgeable about the technical content of the data (quality, processing methods, units, available software for further processing)
    • Metadata Author: The person who is responsible for the content of the metadata. If the responsibility shifts from the original author to another person, the metadata author field should be updated to the new responsible person.
  • <Personnel> can include either a <Contact_Person> or a <Contact_Group>
    • <Contact_Person> includes <First_Name>, <Middle_Name>, and <Last_Name> of the person defined in the <Personnel> field, while <Contact_Group> only includes <Name> to describe a group defined in the <Personnel> field.
  • <Contact Address> contain the address information of the person or organization. It consists of:
    • <Address> is the organization name, department, mail stop, street address, etc. of the person or organization.
    • <City> is the city or town of the person or organization.
    • <Province or State> is the province (particularly Canadian provinces, region or state (particularly in the United States).
    • <Postal Code> is the postal code of the person or organization.
    • <Country> is the country of the person or organization.
  • <Email> is the email address of the personnel or organization. Note: Authors may use “@” in formatting email addresses, however the “@” symbol will not be displayed to the public to avoid potential spam attacks.
  • <Phone> consists of the <Type> (for example, "Telephone" or "Fax") and the <Number>

 

 

 
Syntax
<Personnel>    
   <Role>A Role enumeration</Role>    
   ...choice of....    
   (1) <Contact_Person>          
          <First_Name>Text up to 80 characters</First_Name>          
          <Middle_Name>Text up to 80 characters</Middle_Name>          
          <Last_Name>Text up to 80 characters</Last_Name>          
          <Email>Text up to 80 characters of the form “janedoe@domain”</Email>          
          <Phone>            
             <Type>A phone type enumeration</Type>            
             <Number>Text of the form “xxx-xxx-xxxx”. Outside of  the US and Canada, the country code should be added (+xx-xxx-xxxx)</Number>          
          </Phone>          
          <Contact_Address>            
             <Address>Text up to 80 characters</Address>            
             <City>Text up to 80 characters</City>            
             <Province_or_State>Text up to 80 characters</Province_or_State>            
             <Postal_Code>Text up to 80 characters</Postal_Code>            
             <Country>Text up to 80 characters</Country>          
           </Contact_Address>        
        </Contact_Person>    
   (2) <Contact_Group>          
          <Name>Text up to 80 characters</Name>          
          <Email>Text up to 80 characters of the form “janedoe@domain”</Email>          
          <Phone>            
             <Type>A phone type enumeration</Type>            
             <Number>Text of the form “xxx-xxx-xxxx”. Outside of  the US and Canada, the country code should be added (+xx-xxx-xxxx)</Number>          
           </Phone>          
           <Contact_Address>            
              <Address>Text up to 80 characters</Address>            
              <City>Text up to 80 characters</City>            
              <Province_or_State>Text up to 80 characters</Province_or_State>            
              <Postal_Code>Text up to 80 characters</Postal_Code>            
              <Country>Text up to 80 characters</Country>          
            </Contact_Address>        
         </Contact_Group>  
</Personnel>
 
Usage

<Personnel> is highly and and may be repeated.

  • <Role> is required, may be repeated and must be one of the following enumerations: INVESTIGATOR, TECHNICAL CONTACT, or METADATA AUTHOR
  • Choice of <Contact_Person> or <Contact_Group> is required.
    • Within <Contact_Person>, only <Last_Name> is required.
    • Within <Contact_Group>, only <Name> is required.
  • <Address> and its subfields are optional; <Street_Address> may be repeated.
  • <Phone> and <Email> are optional and may be repeated.
    • <Phone><Type> must be one of the following enumerations: Direct Line, Primary, Telephone, Fax, Mobile, Modem, TDD/TTY Phone, U.S. toll free, or Other.
  • Note: If personnel retire, particularly investigators, it is desirable to keep their full name, delete their <Phone>, <Email> and <Fax> number, or in the <Address> subfield, state that they are retired or deceased, keeping the name of their affiliation.
Example
Example using <Contact_Person> 

<Personnel>    
   <Role>DIF AUTHOR</Role>    
   <Contact_Person>      
      <First_Name>MICHAEL</First_Name>      
      <Last_Name>MORAHAN</Last_Name>      
      <Contact_Address>        
         <Address>Goddard Earth Sciences Data and Information Services Center</Address>        
         <Address>Code 610.2</Address>        
         <Address>NASA Goddard Space Flight Center</Address>        
         <City>Greenbelt</City>        
         <Province_or_State>MD</Province_or_State>        
         <Postal_Code>20771</Postal_Code>        
         <Country>USA</Country>      
      </Contact_Address>      
      <Phone>        
         <Type>Direct Line</Number>        
         <Number>301-555-5555</Number>      
      </Phone>      
      <Phone>        
         <Type>Fax</Type>        
         <Number>301-222-2222</Number>      
      </Phone>      
      <Email>Michael.P.Morahan.1@xxx.xxx.gov</Email>    
    </Contact_Person>  
</Personnel>


Example using <Contact_Group> 
<Personnel>    
   <Role>Technical Contact</Role>    
   <Contact_Group>      
      <Name>WDC/PALEOCLIMATOLOGY, BOULDER</Name>      
      <Contact_Address>        
         <Address>World Data Center for Paleoclimatology</Address>        
         <Address>NOAA/NCDC Code E/GCx3</Address>        
         <Address>325 Broadway</Address>         
         <City>Boulder</City>        
         <Province or State>CO</Province or State>        
         <Postal_Code>80303/Postal_Code>        
         <Country>USA</Country>      
      </Contact_Address>      
      <Phone>        
         <Type>Telephone</Type>        
         <Number>555-555-5555</Number>      
      </Phone>      
      <Phone>        
         <Type>Fax</Type>        
         <Number>222-222-2222</Number>      
      </Phone>      
      <Email>paleo@xxxx.gov</Email>    
   </Contact_Group> 
</Personnel>

 

This document should be cited as:
Directory Interchange Format (DIF) Writer's Guide, 2018.
Global Change Master Directory.
National Aeronautics and Space Administration.
[https://idn.ceos.org/r/u/difguide/].